Overview
Scorable checklists transform traditional audit questions into weighted performance measurements. Instead of relying only on simple pass/fail results, you can assign scores, weights, and ranges to generate meaningful analytics. This allows you to measure compliance, identify gaps, and track performance improvements over time.
Understanding Scorable Checklists
When to Use Scorable Checklists:
Performance evaluations: Measure facility or team performance over time
Compliance scoring: Generate numerical compliance reports for stakeholders
Benchmarking: Compare performance across locations, teams, or time periods
Improvement tracking: Quantify the impact of corrective actions and training
Regulatory reporting: Provide numerical compliance data to regulatory bodies
Enabling Scorable Features
Activating Scoring for a Checklist:
Navigate to Checklists from your main menu
Select a checklist and click "Edit Checklist"
Open the Settings tab within the checklist editor
Toggle ON "Scorable" to enable scoring features
Configure scoring parameters: Max Score, Weight, and Range Values
What Happens When Scoring is Enabled:
Responses can be assigned numerical scores based on performance criteria
Question weighting becomes available for prioritizing critical items
Range-based values (Out of Spec, Target, Within Spec) are activated
Analytics dashboards and reports become available for performance tracking
Page Weighting
Balancing Checklist Sections:
Beyond question-level weighting, Audit Now supports page-level weighting:
Each checklist page can be assigned a percentage weight to emphasize entire sections
Example distribution: Safety Protocols = 40%, Quality Assessments = 30%, Documentation = 30%
Page weights combine with question weights to calculate overall checklist scores
Ensures fair distribution of scoring across the entire audit
Configuring Page Weights:
Select a page in your checklist editor
Access "Page Settings" in the right panel
Set "Scoring Weight" percentage for the page's importance
Balance total weights across all pages to equal 100%
Consider section importance when allocating weights
Group Weighting
Organizing Related Questions
Groups allow you to organize related questions within a page and assign collective weights to entire sections:
Each group within a page can be assigned a percentage weight.
Example: Food Storage = 40%, Food Preparation = 35%, Documentation = 25%.
Group weights combine with question-level weights to calculate the overall page score.
This provides an additional layer of scoring granularity between pages, groups, and questions.
Configuring Group Weights
Group weights are managed through Page Settings, not from within the groups themselves.
Add a group to your checklist page.
Give the group a descriptive name.
Add relevant questions to this group.
Open the Page Settings section from the right panel.
Review and edit group weights from the Group Scoring Weights field.
Ensure the total weight of all groups equals 100%.
Question Weighting
Why Use Question Weighting?
Not every question has the same importance. With weights, you can:
Assign higher weight to safety-critical items for appropriate impact on overall scores
Align weights with compliance requirements to reflect regulatory priorities
Balance operational vs. administrative areas ensuring proper focus distribution
Setting Question Weights:
Select any question in your scorable checklist
Access "Scoring" settings in the question panel
Configure weight percentage (e.g., Safety-critical question → 20%, Administrative question → 5%)
Set Max Score to determine total point contribution
Balance across all questions to ensure appropriate distribution
Set Range Scores
Defining Performance Thresholds:
Set Range Scores define the numeric limits (Minimum, Target, Maximum) for scorable questions. These thresholds determine how the system interprets response values.
Range Definitions:
Minimum: The lowest acceptable performance level.
Responses below Minimum → Out of Spec
Responses between Minimum and Target → Within Spec (partial score)
Target: The desired performance benchmark.
Responses exactly equal to Target → Full score
Maximum: The highest acceptable performance level.
Responses between Target and Maximum → Within Spec (partial score)
Responses above Maximum → Out of Spec
Additional Scoring Settings
Non-Conformity Degrees
In Audit Now, the non-conformity degree feature allows you to classify issues identified during audits according to their severity levels. With this feature, you can easily distinguish which findings require immediate intervention and which should be noted for improvement planning.
Non-conformity degree classification provides the following advantages:
Prioritization: You can quickly identify critical issues and take urgent actions
Risk Management: You can report findings at different severity levels separately
Performance Tracking: You can analyze which types of non-conformities recur more frequently
Action Planning: You can establish different intervention strategies for each severity level
Standard Compliance: You can implement the classification system required by ISO, GMP, and other quality standards
Audit Now offers four different non-conformity severity levels:
🟢 Minor
These are low-risk findings that do not significantly affect operational processes.
Example Situations:
Minor organizational deficiencies
Minor errors in documentation
Aesthetic defects
Small delays in planned maintenance schedules
Response Time: Can be corrected within normal workflow
🟡 Major
These are medium-level risk findings that affect business processes and require attention.
Example Situations:
Non-compliance with procedures
Missing training records
Significant equipment failures
Deviations in hygiene standards
Response Time: Should be corrected within a specific timeframe (e.g., 7-15 days)
🔴 Critical
These are high-risk findings that directly affect business continuity and safety.
Example Situations:
Violation of safety procedures
Non-compliance with legal requirements
Serious deviations in quality standards
Situations threatening customer safety
Response Time: Immediately or as soon as possible (within 24-48 hours)
⚫ Critical Failure Override
These are the highest severity findings that require immediate intervention and may necessitate stopping operations.
Example Situations:
Situations creating life-threatening hazards
Fire safety systems not functioning
Critical control point violations in food safety
Situations carrying legal sanction risk
Response Time: Immediate intervention mandatory / Operations may be halted.
Note: Questions marked with Critical Failure will cause your audit to fail even if it would otherwise be successful when answered negatively.
How to Assign Non-Conformity Type
When creating or editing a checklist, you can define a non-conformity type for each question.
Checklist Settings:
Go to Question Settings → Non-Conformity Degree field
Select the appropriate severity level from the dropdown menu:
None (default)
Minor
Major
Critical
Critical Failure Override
3.Save the settings
Decimal Precision
Score Calculation Accuracy:
Configure how precisely scores are calculated and displayed:
Decimal places: Set precision level (e.g., 0.00 for two decimal places)
Rounding rules: Determine how fractional scores are handled
Display format: Control how scores appear in reports and dashboards
Direct Score Entry for Numbers Questions
For numbers response types, you can choose Direct Score Entry as an alternative to range-based scoring.
Configuring Direct Score Entry:
Select a number question in your scorable checklist
Access Scoring settings in the question panel
Choose Direct Score Entry from the scoring method dropdown
Set Max Score and Weight as normal
Configure decimal precision if needed
Set unit of measure (None, Percentage, Currency, etc.)
How Direct Score Entry Works:
Auditor enters a numerical value during the audit
The system uses that value directly as the score, up to the defined Max Score
The score is weighted and contributes to the overall audit score
No Min/Target/Max thresholds are required for this scoring method
Transform Basic Audits into Strategic Performance Tools
With scorable checklists, your audit program becomes a comprehensive performance measurement system. Move beyond simple pass/fail results to sophisticated analytics that drive data-driven operational excellence and regulatory compliance.