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User Roles in Audit Now

Last updated on Oct 15, 2026

Roles in Audit Now are not editable, but each is designed to suit common organizational needs—whether you're managing audits, users, or just completing checklists. Assigning the correct role ensures clarity, control, and accountability across your audit workflows.

Available User Roles

Role Description
Application Admin Can manage all application settings and users
Audit Admin Can manage audit-related functions only
Account Admin Full system access including billing and organization settings
Standard User Basic user who can conduct audits and view results

Role - Permissions Table

Permission Application Admin Audit Admin Account Admin Standard User
Manage Checklists ✅ ✅ ✅ ❌
Conduct Audits ✅ ✅ ✅ ✅
View/Edit Results ✅ ✅ ✅ ❌
Manage Organization ❌ ❌ ✅ ❌
Manage Location Hierarchy ✅ ❌ ✅ ❌
Manage Users ✅ ❌ ✅ ❌
Manage User Groups ✅ ❌ ✅ ❌
Manage Scheduling ✅ ✅ ✅ ❌
Manage Billing ❌ ❌ ✅ ❌
View Analytics ❌ ❌ ✅ ✅
Manage Action Templates ✅ ✅ ✅ ❌

✅ = Allowed | ❌ = Not Allowed

🎯 Best Practices for Role Assignment

  • Application Admin: Assign to technical platform owners or internal support teams who need access to all application settings and user management.

  • Audit Admin: Ideal for audit program leads or department heads responsible for creating, publishing, and managing checklists and audit results.

  • Account Admin: Reserved for organization-level administrators who manage billing, user accounts, and structural configuration (locations, branding).

  • Standard User: Best suited for auditors, inspectors, or frontline employees conducting audits and viewing assigned results.

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