Adding / Editing Questions
Questions are the heart of your checklist—they guide the auditor and define what’s being evaluated. Each question you add consists of:
- Question Text (required) – The main prompt or instruction.
- Reason / Description (optional) – A short explanation to provide context or clarify what to look for.
- Response Type – Defines how the auditor should answer (Yes/No, Rating, Photo, etc.). We’ll cover response types in detail later.
➕ Adding a Question
- Click “Add Question” within any section or page.
- Enter your question text (keep it clear and action-oriented).
- Optionally, add a reason to guide the auditor or link to policy. Use the
icon to expand the menu and choose Add Reason option. - Choose a response type (e.g., checkbox, text, image, rating).
Example:
- Question: “Are fire extinguishers clearly accessible?”
- Reason: “Ensure no obstructions block access in case of emergency.”
- Response Type: Yes/No
✏️ Editing a Question
- Hover over the question or the reason text.
- You can modify the text, reason, or change the response type at any time.
- Changes are saved automatically when you click “Done.”
- To remove the reason, click on the menu icon
and choose the Delete Reason option.
🗑️ Removing a Question
- Click on the menu iconand choose the Delete Question option.
- You'll be prompted to confirm before deletion.
🔀 Reordering Questions
- Drag and drop questions to rearrange them within a section or page.
- Group questions logically—for example, by process step, location, or priority.
🎯 Aligning the Question with the Response Type
There should be a smooth fit between your question and how the auditor is meant to answer. For example:
- “Is PPE available?” → Yes/No
- “Rate the cleanliness of the area” → 1–5 Scale or Star Rating
- “Describe the issue found” → Long Text
Choosing the right response type helps auditors answer more accurately and prevents confusion or vague data.
✍️ Writing Better Audit Questions
Well-written questions help motivate your team and reduce “pencil-whipping” (mindlessly checking boxes without inspecting). Here are some tips:
✅ Be specific – Avoid vague prompts like “Check safety.” Instead say, “Are safety signs clearly visible at all entrances?”
💬 Use plain language – Make it easy for anyone to understand, regardless of experience.
🎯 Focus on observable facts – Ask for things the auditor can see, measure, or prove.
🙌 Create ownership – Questions that imply accountability (e.g., “Is today’s checklist signed by the supervisor?”) reduce shortcuts.
🔄 Avoid overload – Don’t ask too many questions at once. Spread them out over pages or sections for better focus.