Read Before
Where to Find Access Controls
Go to Checklists from the left-hand menu
Find the checklist you want to configure and click on its ellipsis
Select Settings
Go to Access tab
Then go to View / Edit Result tab
Assign Result Access by User Group or Individual Users
You can grant result access to:
Individual Users
User Groups
Each entry has a dual-permission selector:
View Only – User can view audit results but cannot make changes
Full Access – User can view and edit results
Additionally, you can toggle location restrictions:
You can enable the location restriction toggle to ensure that selected users or groups can only access results for audits conducted at locations already assigned to them.
Special Case: In-Progress Audits
If a user is assigned to conduct an audit (but not granted view/edit result access):
They can still access and complete any in-progress audit they started themselves
However, they cannot view or edit results of completed audits
This ensures workflow continuity for auditors while protecting result data visibility.
Saving Your Changes
Once your access settings are defined:
Click Save Access Rights at the bottom of the screen
Your permission rules will take effect immediately
These settings apply across:
Results page (web)
In-app Inspections page (mobile)
Best Practices
Grant View Only access to roles like auditors or supervisors
Use Full Access sparingly—for checklist owners or audit managers only
Always enable location restrictions when working across departments or regions
Review permissions when teams or locations are restructured
Next article: Manage Who Receives Automatic Audit Reports →