What It Does
The Disable Gallery Access setting is a checklist-level control that restricts how auditors can add photos during mobile inspections. When enabled, auditors can only capture new photos or videos using their device camera in real-time—they cannot select existing images from their device gallery.
This feature is configured in the Settings tab of the Checklist Editor and applies to all audits conducted with that specific checklist.
Why Use This Feature
Disabling gallery access helps organizations maintain:
Audit Integrity: Ensures all photos are taken during the actual inspection, not uploaded from previous events
Compliance Requirements: Meets regulatory standards that require real-time documentation
Quality Control: Prevents auditors from using outdated or irrelevant photos from their device storage
Data Security: Reduces risk of accidentally including sensitive personal photos in audit reports
How to Enable
Navigate to Checklists from the left-hand menu
Select the checklist you want to configure or create a new one
Click on the Settings tab at the top of the Checklist Editor
Scroll down to find Disable Gallery Access
Toggle the switch to ON (blue)
The setting is saved automatically
Publish your checklist to apply changes to future audits
What Happens When Enabled
For Auditors Using the Mobile App:
When an auditor attempts to add media to a question during an inspection:
Before (Gallery Access Enabled - Default):
Tap media button → Choose between "Take Photo/Video" or "Choose from Gallery"
Can upload any existing photos or videos from device storage
Can select multiple images at once from photo library
After (Gallery Access Disabled):
Tap media button → Only "Take Photo/Video" option appears
Camera opens immediately for real-time capture
Gallery/photo library option is completely hidden
Must capture new content on the spot
Best Practices
When to Enable This Feature:
Highly Recommended For:
Food safety inspections requiring real-time evidence
Quality control checks where current conditions must be documented
Hygiene audits requiring proof of current state
Consider Leaving Disabled For:
Pre-audit document collection (permits, certificates, etc.)
Reference photo comparisons (before/after scenarios)
Training or demonstration purposes
Common Use Cases
Food & Beverage Industry
HACCP Compliance Audits: Enable to ensure all temperature readings, food storage conditions, and cleanliness checks are documented in real-time with accurate timestamps.
Healthcare Facilities
Infection Control Inspections: Prevent use of old photos by requiring fresh documentation of sanitization procedures, equipment cleanliness, and facility conditions.
Manufacturing & Construction
Safety Walkthroughs: Guarantee that hazard identification photos reflect current site conditions, not historical or staged images.
Retail & Hospitality
Store Opening/Closing Checklists: Ensure managers document actual store conditions at specific times rather than reusing previous photos.
Property Management
Move-In/Move-Out Inspections: Require real-time capture to accurately reflect property condition at the exact moment of inspection.