What It Does
Prevent New Audit If In Progress Exists is a user-level control that restricts audit initiation. When this setting is enabled for a user, they cannot start a new audit if they have any incomplete (In Progress) audits. This feature is configured in the Profile tab under User Management and affects the user's audit behavior in both mobile and web applications.
Why Use This Feature
Preventing new audits when in-progress audits exist helps organizations maintain:
Focus and Productivity: Ensures auditors concentrate on one audit at a time, reducing distraction
Audit Quality: Prevents incomplete audits, guaranteeing thorough completion of each inspection
Data Integrity: Stops users from confusing multiple audits and entering data into the wrong form
Organized Workflow: Encourages users to finish what they start, improving completion rates
Resource Management: Keeps the number of open and incomplete audits under control
How to Enable
Navigate to Settings from the left-hand menu
Select User Management
Find the user you want to configure
Click the three-dot menu on the right side of the user
Select View / Edit Profile
Go to the Profile tab
Scroll to the Audit Settings section
Toggle Prevent New Form If In Progress Exists to ON (blue)
Save the setting
What Happens When Enabled
In the Web Application:
When a user attempts to start a new audit:
Before (Feature Disabled - Default):
Click "Start Audit" from any checklist
Audit starts immediately
User can work on multiple in-progress audits simultaneously
After (Feature Enabled):
Click "Start Audit"
"You Have an In-Progress Audit" modal appears
Modal lists all in-progress audits with checklist name and creation date
User must complete existing audit before starting a new one
Cannot start a new audit
In the Mobile Application:
When a user attempts to start a new audit:
Before (Feature Disabled - Default):
Tap "Start Audit"
See "Select a template and start"
Select from template list
Audit starts immediately
After (Feature Enabled):
Tap "Start Audit"
"You have ongoing audits." modal appears
Warning message: "You cannot start a new audit because you have an ongoing one. You can view your ongoing audits below."
Lists all in-progress audits with:
Checklist name
Creation date
"Continue" button for each audit
"Close" button at bottom
Cannot start a new audit
Best Practices
When to Enable This Feature:
Highly Recommended For:
Field auditors who move between locations
Users with time management challenges
New auditors learning the system
Quality-focused inspections requiring complete documentation
Regulated industries with high completion rate requirements
Consider Leaving Disabled For:
Experienced managers handling multiple projects
Complex audits that take several days to complete
Testing and training scenarios
Situations where interruptions are common
Common Use Cases
Food & Beverage Industry
HACCP Compliance Audits: Prevent managers from starting evening shift audits before completing morning audits, ensuring each inspection is thoroughly documented.
Manufacturing & Construction
Safety Inspections: Ensure safety officers complete one production line audit before moving to another, preventing confusion and incomplete documentation.
Healthcare Facilities
Infection Control Inspections: Enable for new nurses to establish completion discipline; disable for experienced staff managing multiple responsibilities.
Retail & Hospitality
Store Inspections: Ensure regional managers complete on-site audits at each location before moving to the next store.
Property Management
Move-In/Move-Out Inspections: Guarantee inspectors finish documenting one property before starting another inspection.