Adding / Editing Questions
Questions are the heart of your checklist—they guide the auditor and define what’s being evaluated. Each question you add consists of:
Question Text (required) – The main prompt or instruction.
Reason / Description (optional) – A short explanation to provide context or clarify what to look for.
Response Type – Defines how the auditor should answer (Yes/No, Rating, Photo, etc.). We’ll cover response types in detail later.
➕ Adding a Question
Click “Add Question” within any section or page.
Enter your question text (keep it clear and action-oriented).
Optionally, add a reason to guide the auditor or link to policy. Use the
icon to expand the menu and choose Add Reason option. Choose a response type (e.g., checkbox, text, image, rating).
Example:
Question: “Are fire extinguishers clearly accessible?”
Reason: “Ensure no obstructions block access in case of emergency.”
Response Type: Yes/No
✏️ Editing a Question
Hover over the question or the reason text.
You can modify the text, reason, or change the response type at any time.
Changes are saved automatically when you click “Done.”
To remove the reason, click on the menu icon
and choose the Delete Reason option.
🗑️ Removing a Question
Click on the menu icon
and choose the Delete Question option. You'll be prompted to confirm before deletion.
🔀 Reordering Questions
Drag and drop questions to rearrange them within a section or page.
Group questions logically—for example, by process step, location, or priority.
🎯 Aligning the Question with the Response Type
There should be a smooth fit between your question and how the auditor is meant to answer. For example:
“Is PPE available?” → Yes/No
“Rate the cleanliness of the area” → 1–5 Scale or Star Rating
“Describe the issue found” → Long Text
Choosing the right response type helps auditors answer more accurately and prevents confusion or vague data.
✍️ Writing Better Audit Questions
Well-written questions help motivate your team and reduce “pencil-whipping” (mindlessly checking boxes without inspecting). Here are some tips:
✅ Be specific – Avoid vague prompts like “Check safety.” Instead say, “Are safety signs clearly visible at all entrances?”
💬 Use plain language – Make it easy for anyone to understand, regardless of experience.
🎯 Focus on observable facts – Ask for things the auditor can see, measure, or prove.
🙌 Create ownership – Questions that imply accountability (e.g., “Is today’s checklist signed by the supervisor?”) reduce shortcuts.
🔄 Avoid overload – Don’t ask too many questions at once. Spread them out over pages or sections for better focus.