Overview
Creating actions during mobile audits ensures immediate issue capture while context is fresh and evidence is available. The mobile app streamlines action creation by auto-populating audit context and enabling real-time documentation.
When to Create Quick Actions
Immediate Action Scenarios
Failed audit responses: Safety violations, equipment failures, compliance issues
Critical findings: Items requiring urgent attention before audit completion
Evidence capture: Issues that need photo documentation while on-site
Resource coordination: Problems requiring immediate team notification
Action Creation Process
During Audit Question Response
Complete audit question with appropriate response
For failed/non-compliant responses, tap "Add Action" button
Select the appropriate action template (See a Action Templates)
Action form opens with pre-populated data:
Linked to specific audit question
Current location automatically set
Today's date as creation date
Audit context preserved
Rapid Form Completion
Essential Fields (Quick Entry):
Status: Select current status (automatically defaults based on template settings)
Title: Brief issue description
Priority: Select urgency level (Critical/High/Medium/Low)
Assignee: Choose individual or team
Due Date: Set timeline using date picker
Description: Add details clearly and concisely using the keyboard
Optional Enhancements:
Custom fields: Complete template-specific requirements
AI-Powered Action Creation: Smart Automation for Failed Responses
Let Audit Now's AI transform failed audit responses into complete, actionable corrective actions automatically.
How AI Action Creation Works
When you mark a question as "Fail" and add an explanatory note during your mobile audit, Audit Now's AI automatically detects the opportunity to create a corrective action and prompts: "Would you like Audit Now AI to create action for you?"
The AI Magic:
Analyzes your fail response and the explanatory note you provided
Understands the audit context including the specific question and location
Generates intelligent suggestions for title, description, priority, and due date
Creates a complete action that's ready for assignment and tracking
Using AI Action Creation in Your Mobile Audit
Step-by-Step Process:
Complete your audit question by selecting the appropriate response
For failed responses, add your explanatory note describing what you observed (e.g., "Waste was not properly segregated; hazardous and domestic waste were stored in the same area")
AI prompt automatically appears: "Would you like Audit Now AI to create action for you?"
Choose your option:
Tap "Generate with AI" to let the system create the action automatically
Tap "Not Now" to continue with manual action creation or skip
If you chose AI generation, review the populated action:
Action ID: Automatically assigned (e.g., ACT-18)
Status: Pre-set to "Open"
Title: "Implement Waste Segregation Training"
Description: Complete, professional description with context
Priority: "Critical" (based on safety impact)
Assign To Users: Select from your team
Due Date: Intelligent suggestion based on urgency
Location: Auto-populated from current audit location
Customize if needed or accept the AI suggestions
Tap "Create Action" to save and assign immediately
Benefits of AI-Powered Action Creation
Lightning-Fast Action Creation
Transform audit findings into actions in seconds, not minutes
Eliminate the mental effort of crafting appropriate titles and descriptions
Maintain audit momentum without breaking workflow
Consistent Quality
AI ensures professional, consistent action formatting across all audits
Maintains appropriate compliance language and terminology
Reduces variation in action quality between different auditors
Transform Audit Findings into Immediate Results
With quick action creation and AI-powered automation, every audit finding becomes an opportunity for instant improvement. No more forgotten issues, delayed responses, or missing context. Your mobile audits now drive immediate corrective actions that keep your operations running smoothly and safely.
AI Learning and Improvement
The AI gets smarter over time by learning from your edits, adapting to your industry patterns, understanding your organization's priorities, and continuously improving action quality based on your usage patterns.