Overview
Physical Location Validation ensures that audits can only be started, continued, or edited when the user is physically present at the selected location. When enabled, the system checks the mobile device’s GPS position and compares it to the coordinates of the chosen location. If the user is outside the defined boundary, audit actions are restricted.
How It Works
The system verifies the user’s GPS location each time an audit action is initiated.
If the user is not at the selected site:
A new audit cannot be started
An in-progress audit cannot be continued
A completed audit cannot be edited
The audit becomes read-only
This ensures the accuracy and credibility of audit records.
Enabling Physical Location Validation (Checklist Level)
Open Checklists from the left menu.
Select the checklist you want to configure.
Go to the Settings tab.
Enable Physical Location Validation.
Adjust Proximity Tolerance
Click Publish to apply the change.
Once published, all audits created from this checklist will require on-site presence.
User Experience When the Feature Is Active
Starting a New Audit
If the user is not at the selected location, the audit cannot be started.
A warning message appears:
Location Proximity Error – You are not in the selected location. Please go to the selected location.
Returning to an In-Progress Audit
The app performs a location check again.
If the user is not on-site:
The audit opens in read-only mode
No responses or fields can be edited
Editing a Completed Audit
Editing requires physical presence at the location.
If the user is not at the site, editing is blocked and the audit opens in read-only mode.
Override Physical Location Validation (User-Level Temporary Permission)
This setting allows specific users to temporarily bypass location requirements.
It is used for situations such as:
GPS not working indoors
Managers reviewing audits from head office
Training or demo sessions
Administrative corrections
Emergency access
How to Enable Override
Open Settings → User Management
Select the user and choose View / Edit Profile
Enable Override Physical Location Validation
Select a duration:
Minutes
Hours
Days
Leave empty for manual disable
What Override Allows
While the override is active, the user can:
Start new audits from anywhere
Continue in-progress audits
Edit completed audits
When the selected duration ends, the override is automatically disabled.
How Does Physical Location Validation Work in the Mobile App?
When Physical Location Validation is enabled through checklist settings, it becomes actively available in the mobile application. All operations that users can perform on an audit are controlled based on location information. This feature increases data reliability by ensuring that audits can only be conducted at the correct location.
Starting an Audit
During the audit initiation phase, the system checks whether the user is at the selected location.
If the user is not at the location, the audit cannot be started and access to content is not granted.
Continuing an In-Progress Audit
When a user wants to return to a previously started but incomplete audit, the app performs location validation again.
If the user is not at the location, the audit cannot be edited.
The audit can only be viewed, but no changes can be made to any fields.
Editing a Completed Audit
When a completed audit needs to be reopened and modified, the system again requires location validation.
If the user is not at the location, editing operations are blocked and the audit opens in view-only mode.
Override Physical Location Validation (User-Level Permission)
If the “Override Physical Location Validation” setting is enabled for a specific user, that user can perform all audit actions regardless of their physical location for the duration that has been set.